1. Free business cards, from Vistaprint.

Free parking

There are lots of freebies available for bloggers and other online types. (Photo by Jenny Rollo - http://www.sxc.hu/photo/975867)

2. Free phone number with voice mail and other features, from Google Voice. Unfortunately this is still in beta, and you have to request an invite, which may not come soon. They don’t seem to be allowing uses to give away invites, at least yet, judging from the fact that I don’t have any to give away in my account. Another option is Simple VoiceBox.

3. Free blogging softwareWordPress. Of course.

4. Free photos: Flickr and stock.xchng are two sites where you can find photos that you can use online for free. You normally have to credit the photo, of course, and respect the creator’s wishes as far as how it’s used (commercial, noncommercial, etc.).

5. Free FTP software, for uploading and downloading sites to and from your siteFilezilla (you want the client version, not the server version).

6. Free photo and image editing, online. Pixlr.com is a web app that allows you to edit photos and other images the same way you would with a lightweight desktop program, such as Photoshop Elements. You won’t get all the features you get in a desktop app, but Pixlr.com is still quick, easy and free. (Note, if you’re using open source images from Flickr or stock.xchng, it’s generally OK to resize them for the web, but the terms of service frequently prohibit major changes, such as turning a color photo black and white or otherwise altering the image.)

7. Free CSS and HTML debugging utility. If you want to get your hands dirty and write or edit code for your site, Firebug is a great Firefox browser plug-in that can help.

8. Free email, calendar, file sharing and web site creation. Google Apps Standard Edition brings Google’s apps (such as Gmail and the Google Calendar) to your domain, backed by Google’s robust server farms.

9. Free conference calls. FreeConferenceCall.com offers a free conference call service that allows you to have conference calls. The company even offers free recording, so you could use it, for example, to record a podcast. In case you’re wondering, this company makes its money by upselling customers to offerings with more features.

10. Free advice. There’s a lot of information and advice out there, of course. Not all of it’s good. But among those I really like are Darren Rowse’s Problogger.net, Brian Clark’s Copyblogger.com and DavidRisley.com.

There’s lots more free stuff, and free advice, on the Web. What are some your favorite freebies? Please share them in the comments.

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Cat

Don't resort to cat blogging. (Photo source: http://www.sxc.hu/photo/1244985)

This is another one of my occasional posts on what to do when you don’t feel like blogging.

1. Update your bio/about page. If you’ve been doing this for any length of time, chances are it’s out of date. You should also make sure that you’re including everything there that’s going to help reinforce your brand and (if it’s a personal blog) establish your authority and expertise.

2. Develop a list of non-content tweaks to improve your blog. Chances are, you’ve got a widget or a plug-in you’ve been meaning to add to your blog, or a design tweak that you haven’t gotten around to. If you’re not going to create new content (the most important thing you can do), then figure out what else you could do to improve your blog.

3. Make one (or more) of your list of non-content improvements. If you already have a list of potential blog improvements, or you’ve made one, now is the time to start implementing those. Decide which is most important, and implement that.

4. Add more social media sites to your Ping.fm account. Ping.fm is a cool service that allows you to send updates to all sorts of social media, chat and social bookmarking sites at once. That makes it easy, when you publish a new post, to spread it to all sorts of networks. You still have to sign up for individual accounts at these sites, but Ping.fm automates the process of posting to some or all of them at once. Hint: You can also tie Ping.fm into your Hootsuite account, so Hootsuite updates it — if that makes sense for you.

5. Create a notebook with all the important records related to your blog. If you’re not keeping track of all your passwords, business records and other information related to your blogging and social media activity, it’s easy to find yourself hitting that “I’ve forgotten my password” link too often. I use 3×5 cards in a little plastic box (about $2 from an office supply store) to keep track of this information.

6. Brainstorm ideas for the next time you do blog. Sometimes taking the pressure off yourself of actually writing a full blog post can be freeing, and you may find new ideas flowing.

7. Leave smart, relevant comments on other blog posts. If you’re like me, you’re already blogging, keeping up with social media networks and digesting a torrent of incoming email, RSS feeds, ebooks and paper books. Commenting is something you probably don’t do as often as you should. Blogs with CommentLuv installed or that use Do Follow links can be particularly helpful for SEO purposes.

8. Check out other blogs in your niche, and figure out how to get a guest post on one of them. Guest posting can boost your search engine visibility, bring you new readers and give more credibility to your reputation and brand. Step one is to figure out where you’d like to guest post.

9. Look at your blog with a browser you don’t normally use and fix any design problems that show up. If you habitually use one browser (I recommend Firefox), you might be surprised what it looks like in Internet Explorer (various versions), Apple’s Safari, Google’s Chrome or the Opera browser (all of these, except Internet Explorer, come in versions for both Mac and Windows machines). You might also want to consider making your site better for mobile browsers. Here’s a set of WordPress plug-ins to help you do that.

10. Do something totally different to get inspired. Exercise, visit a museum, play with your children or read a thriller. Sometimes your brain needs a rest or a change of direction.

11. Proofread old posts. You’d be surprised at how many grammar and spelling errors could be hiding in old posts. Go read some of that older content and fix any mistakes. After the Deadline is a WordPress plugin (there’s also a Firefox add-on version) to help you find and correct those errors.

12. Blog anyway. If you’ve committed to posting regularly, don’t let your feelings (which are probably temporary) dictate your actions. If you’re feeling blocked, read my post on eight ways to overcome writer’s block.

What do you do when you just don’t feel like blogging? Leave your tips in the comments.

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Wrench

Business blog not working the way you had hoped? You can fix it. (Photo source: http://www.sxc.hu/photo/899403)

If you’ve started a blog for your business, but it’s not taking off the way you wished, you might be making one or more of these mistakes.

1. You use anonymous authors instead of real people as your writers. You can use multiple writers, you can appoint a single chief blogging officer or you can just assign it to the right person in the public relations or marketing department. But posts without a real human face and name behind them probably won’t appeal as much to readers.

2. You post mostly press releases and product announcements. I think it’s fine to write a post about what’s happening in your company, or what new products you’re launching. But you’ll have more success if more of your content solves problems, entertains and otherwise engages the interests of your target audience.

3. You post infrequently. A blog post once a month is not often enough. If I can post several times a week here, in my spare time, than most corporate blogs ought to be able to manage regular updates. This can be challenging for small businesses. The key is to develop an editorial calendar, make writing assignments and decide blogging is a priority.

4. You post only one kind of content. I’m a writer, and I love text. But videos, slide shows, photos and podcasts are also good. Mix up the kind of content you post (yes, I need to do that here, too).

5. Your blog doesn’t have any personality. Every company I’ve ever been in has a personality, and has personalities working for it. Show them. Blogs are an intimate, engaging medium, not a place for news release-style writing by committee. If you “personality” is too frivolous for you, then think of this as demonstrating your character or brand.

6.You don’t encourage visitors to subscribe and you don’t capture email addresses. You should make your RSS feed highly visible, and also make it easy for people to subscribe via email. You’ve got a much better chance of getting repeat visitors if you encourage people to sign up to receive notifications of new posts. Self promotional alert: Please subscribe to this blog — the email form is over on the right.

7. You don’t provide clear links to other parts of the corporate web site. That is why you’re doing this, right? Don’t make it hard for me to learn more about your company, your people and your products and services. Make those links clear and prominent.

8. You don’t encourage employees, vendors and other stakeholders to read the blog. Those people are probably not your primary audience, but they can help spread the word to your real audience.

9. You’re not using social media to spread your content. People are not hanging around waiting for your next blog post – they’re too busy. So use Twitter, Facebook, YouTube and whatever else makes sense to push your blog content out to the web. Some people who see it at those sites will visit your blog.

10. You don’t have a clear purpose and metrics. I believe in the value of social media and online marketing tools, but I also believe they need to be used strategically. That means you need to have clear goals for your blog, tied to your company goals, and you need to measure those over time.

What other mistakes do you see corporate blogs making? Please share them in the comments below.

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Stop signs

Have you been told to stop the corporate blogging project? (Image by ColinBroug via stock.xchng - http://www.sxc.hu/photo/1219058)

At many companies, if you propose a blog you will get a lot of resistance. It may come from older, senior executives who don’t read  — or think they don’t — blogs. It may come from traditional marketers who don’t believe you can demonstrate ROI from a blog. It may come from lawyers who are worried about compliance issues and new risks. It may even come from some completely unexpected source. Here are some common arguments against corporate blogs, and some suggestions for countering those arguments.

“Our target audiences don’t read blogs”

That’s probably only true if you’re target audience isn’t online at all. The estimates vary, but in the U.S. tens of millions of people read blogs, with the estimates ranging from roughly 50 to 75 percent of all Internet users. Blogs are now commonly published on larger web sites for media outlets, universities, companies and other organizations that it’s unlikely that a typical Internet user doesn’t read at least from time to time.

And the numbers may even be higher than the statistics indicate. It is possible, that people read blogs and don’t realize it. Lots of news now gets published first on blogs, but I have heard even web-savvy people identify those blog posts as articles. Your target audience doesn’t read blogs? Only if they’re not online at all.

“We would be subject to comments we can’t control”

Many people in corporate environments associate blogs with unfettered criticism and comments — conversation they don’t want to publicize further. But the truth is the Internet is a bastion of free and unfettered conversation, and offline and online your organization is already subject to comments you can’t control. If you think you’re not, it probably means you’re just not aware of it. If those comments are on your blog, you can monitor what people say about you more closely. You can respond more quickly and more aggressively to correct untrue assertions and make a case for your viewpoint.

On your own blog, you also control if, when and how comments are left on your blog. While it’s not considered good form for most, some high profile bloggers have even shut off comments entirely on their sites. In many cases that’s probably not the best solution for a corporate blog, but if you get libelous, untrue or other problematic content showing up in comments, it’s easy to prevent that from showing up on your site.

“We wouldn’t have control of where the blog content ended up on the Internet”

As with comments, you already don’t have control of where your web content shows up on the Internet. Blogs are no different. The nature of information online is that it spreads. If you are publishing content that you think is worthwhile, important and relevant — why would you want to limit its spread? If you don’t want people to be familiar with your brand, to know what kind of expertise you have and to be exposed to your ideas, then you probably shouldn’t have a blog. But if you don’t want those things, you probably shouldn’t have a business, either.

“We can’t measure the ROI on a blog”

There’s an old joke in advertising: “Half the money I spend on advertising is wasted. Trouble is, I don’t know which half.” Actually, things are a lot better now than when John Wanamaker, an early department store entrepreneur, tossed off that comment. Many big companies measure how effective and efficient their advertising, public relations and other marketing-communications efforts are (small companies should, but are often reluctant to spend a little more on measurement). Blogs are no different than any other marketing-communications tool, and you can measure the ROI on a blog just like anything else.

If you want to measure how many people you reach, track unique visitors to the blog. If you want to measure your influence in the industry, track how many people comment on your posts and share your content on other web sites. If you want to measure how a blog affects your sales, track how many people click through to your e-commerce site or how many customers cite “blog” when asked where they heard of you. If you want to do this formally (a good idea in a big organization), you might start with Katie Delahaye Paine’s excellent social media measurement checklist.

“A blog is not really the most important priority right now for the company”

The blog itself may not be a priority, but like many communications tools, a blog may be able to support whatever the company’s current priorities are. No one should start a blog just for the sake of having a blog, but tying in your blogging (and other communications activities) to overall organizational goals ought to be the first thing you do.

“Blogs are good for B2C marketing, but we’re a B2B company”

Blogs are designed for communicating to other people — period. B2B communications are aimed at real people, and there is little evidence that people buying for businesses make decisions differently than people buying for themselves. In fact, given the existence of services like business class airfare, I’d say there’s an argument that people buying for businesses are sometimes less rational than people buying for themselves. (Note — I’m in favor of business class airfare, but not because it saves anyone money. It makes business travel, which can be unpleasant, a little less arduous, and happy employees are worth a lot.)

We don’t have the resources to create content for a blog and then spend all that time monitoring comments”

If a blog fits your communication goals, it might actually be less costly than other channels. While it takes time to run a blog, just as it takes time to run an advertising campaign, the primary cost of a blog is time. Other communications channels frequently have additional costs beyond time — advertising spend, printing, postage, etc.

If the concern is only about employee time (which is now, more than ever, in short supply), there are plenty of freelancers, consultants and agencies (like my employer) who would be happy to help.

“No one takes blogs seriously”

Really? Do people still say this? Yes, I suppose some do. Dell didn’t take a blog too seriously, until complaints about its product quality and warranty service became endemic and threatened the company’s reputation. Microsoft hired blogger Robert Scoble a few years ago, and he helped give the not-so-loved software giant a human face and an improved reputation. A few years ago Apple sued bloggers about confidential information they published. Turns out that these very large, very successful companies took bloggers very seriously. You should, too.

“We really need to be putting our efforts into Facebook, Twitter and social media”

Yes, you probably should be putting some effort into the newer social media platforms, which are becoming centers for conversation by your customers about your products and services (if not now, then eventually). But blogs were among the first of the “social media” channels, and still play a central role in many social media strategies. They allow you to publish more content, and have more control over it, than shorter-form sites such as Facebook and Twitter do. If your company is on Twitter or Facebook or other sites (or wants to be), than your company should be considering a blog as part of that strategy.

“IT can’t/won’t support a blog”

No problem. Host the blog on an outside server, with a separate domain if necessary, and hire a consultant who specializes in blogs to support it. Plus, many web hosting companies, including my hosting provider Dreamhost (affiliate link), make it easy even for people with few or no technical skills to set up a blog.

Don’t like the DIY solution? Well, why won’t IT support a blog? Chances are your IT staff support email, spreadsheets, smart phones and other applications and services. Chances are the IT staff has the skills to support a blog (whether they want to admit it or not). If IT won’t support your blog, that probably means you haven’t gotten true buy-in from all the executives you need to.

“Blogs are amateurish and embarrassing, and don’t match our brand”

Some blogs are amateurish and embarrassing, but your blog can be whatever you want to make of it. Many blogs are well designed, well written and popular; yours can be, too. All you have to do is make the effort, commit the resources and sit back and reap the rewards.

What arguments have you heard against blogs? How have you responded? Please share in the comments.

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I’m always surprised by the number of businesses, large organizations and professionals I see using someone else’s domain name for a blog. Often this takes the form of hosting a blog on one of the major hosting sites — wordpress.com or blogspot.com, for instance. I suspect this is because many people don’t understand how inexpensive and easy it use to use one of those services with a domain name of your choosing. ­­­Why bother at all?

1. Portability. Even if you’re using a hosting service such wordpress.com now, so long as you own your own domain it’s easy to transfer your blog to a self-hosted service down the road (more on this in another post). Once you have a domain name registered, you can “point” it to whatever hosting service you like.

2. It’s more professional. It just looks more professional, and thus is better marketing, to have your own domain name. It suggests to visitors that you have put more time and energy into the site, and that it’s more legitimate.

3. Your domain name will probably be shorter. When you’re putting that URL on business cards, in emails or giving it out to people over the phone or in person, shorter is better. Generally yourdomain.com will be shorter than yourdomain.somehostingservice.com. This also means there’s less chance people will make a mistake and fail to actually get to your site if they type the domain name into a web browser.

That said, choosing a domain name is something you should spend some time on. Here are some factors to consider:

1. If at all possible, choose a .com domain name. The .com extension is the one that people often assume a domain name has. Other extensions, such as .net or .biz, simply aren’t as intuitive for most web users.

2. Choose something that’s as short as possible and as easy to spell as possible.
Although I own the domain name marktosczak.com, I don’t use it here because my last name is difficult to spell. Instead, I’ve chosen marktzk, which is easy to give out over the phone and easy to spell (and roughly, phonetically equivalent to my name).

3. For SEO, choose relevant keywords. If you’re a dentist, you might want to choose a domain name with the word ‘dentist’ or ‘dentistry’ or something similar in it. People may search for those terms, and you’ll have a better chance of coming up higher in the rankings if search terms are actually used in your URL. (In case you’re wondering why, it’s because links to your sight are more likely to include that search term in the display text, which is one of the criteria Google uses in ranking web site search results.)

4. Pick a name that is relevant to your brand or what your web site will be about. If your web site is about you, or you want to brand based on your name or personal identity, then a name-based site is fine. If your web site is about fitness, then choose a domain name that somehow references that idea.

So, what are the mechanics of finding and buying a great domain name? Here’s a process that has worked for me over the years.

1. Brainstorm lots of domain name ideas. For each one, go to a domain name registrar and type it in to see if it is taken. If you’re hunting for .com domains, chances are many of your ideas will already be registered. But, if you keep at this long enough you’ll eventually find a list of domain names that you like reasonably well and that are available. Here’s a tip if you’re having trouble finding good names: Take your preferred terms (ex. “dentist” or “fitness”) and add a common word on to the end of it – “hq” or “book”, for example. So you might end up with a domain such as “fitnesshq.com.” (Though, that particular name is already taken.)

2. Go to the domain name registrar of your choice and register the name.
You ought to be able to get a domain from a reliable registrar for about $10 a year, often less. I’m surprised that there are still people paying $35 a year, though for many businesses this is not a significant expense. I use Namecheap.com (affiliate link) for most of my domains. It’s inexpensive, reliable and has a range of free extras included.

If this is a personal domain, such as for a blog, I would recommend also getting a privacy guard feature installed. Namecheap uses a service called “WhoisGuard.” When you register a domain, you’re required to provide a valid mailing address and other information. This information is available publicly via searches. So if you give your home address, anybody who knows your domain name can find your home address. But privacy services insert a third-party company address into this record, hiding your personal information.

3. If you’re using a hosting service, such as wordpress.com (which I recommend if you are going to use such a service), enable “URL forwarding” on your domain. Your domain name registrar basically sets your domain information so that it points to your website, and when people enter your domain in a browser they are sent to whatever site you have it forwarded to.

That’s it. What other tips and resources do you have for choosing a domain name? Please share them in the comments below.

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